Executive Coordinator

Job title: Executive Coordinator
Discipline: Business Support
Location: Parramatta
Contract: Contract
Salary: $60 p/h + Super
Salary low: 59
Salary high: 60
Duration: 4 Months
Contact: Kaitlyn Warnock
Call: Kaitlyn
Email: email Kaitlyn
Reference: 546382

Executive Coordinator | 4 Month Contract | $66 p/h Including Super

  • $60 per hour + super 

  • 4 Month Contract

  • Parramatta / Work from Home

About the Company

This is an exciting opportunity to support one of the Executive Director's as the Executive Coordinator working for a large NSW government organisation. This is a 4 month contract and it has flexible work arrangements.
   
About the Role

  • Provide high level secretarial and administrative services to support the Executive Director Strategic Relationships and Executive Director Program Management and Strategic Projects to achieve agency objectives

  •  Undertake operational projects and provide administration support functions at the senior level.

  • Establish and maintain and monitor the effectiveness of appropriate administrative processes and document and information control systems to enhance delivery of efficient and quality outcomes for the whole Division.

  • Coordinate any incoming matters, including actioning where possible, and liaising with Director, Office of the Group Deputy Secretary, the Executive Leadership Team, Executive Officers and other staff to ensure issues are actioned within timeframes.

  •  Prepare, edit and format confidential briefing notes, ministerial correspondence, other memoranda, working papers, routine correspondence and reports to meet required timeframes and quality standards.

  •  Manage diary appointments and daily schedules on behalf of the Executive Director Strategic Relationships and Executive Director Program Management and Strategic Projects to ensure appropriate access to, and optimal and effective use of the executive’s time, organise meeting and conference arrangements and prepare timely agendas and meeting documentation , and track progress of actions to enable completion of projects and initiatives within priority timetables and business commitments

  • Identify, prioritise and determine urgency of critical or sensitive issues for the Executive Director Strategic Relationships and Executive Director Program Management and Strategic Projects attention to enable the timely discussion and resolution of business-critical issues

  •  Maintain liaison, monitoring and tracking systems and processes to manage a large volume of internal

About You

  • Knowledge of and proven ability to interpret and apply government protocols and administration policies, processes and procedures

  • Relevant experience in an Executive Coordinator to a Executive Director, Deputy Secretary, CEO or equivalent, Administrative or other relevant support roles

  • Excellent communication skills   

Please apply if you are interested. Please note, only shortlisted candidates will be contacted. If you have any question, please contact Kaitlyn Warnock - kaitlyn@ashdownpeople.com.au