Executive Assistant / Office Manager - $120,000 + super

Job title: Executive Assistant / Office Manager - $120,000 + super
Discipline: Business Support
Location: Sydney CBD
Contract: Permanent
Salary: $100,000 - $120,000 base + super
Salary low: 100000
Salary high: 120000
Duration: Permanent
Contact: Cameron Goodacre
Call: Cameron
Email: email Cameron
Reference: 544182
Executive Assistant / Office Manager| Permanent Role | Up to $132K Incl. Super
  • $100,000 - $120,000 + Super
  • Permanent
  • Sydney CBD/WFH
About the Company

This Financial services firm is looking to expand their existing operation in Australia. They offer their clients diverse investment strategies in venture capital and growth equity and have established operations in the markets of the US, Europe, and the Asia Pacific. Our client continues to partner and invest in world-leading organizations whilst maintaining a carbon neutral policy.

About the Role

The Executive Assistant will be responsible for providing high level support to members of the executive team and other office members. Such is an opportunity to grow with the organization as they develop their Australian operation. Key responsibilities include:
  • Organize meetings and conferences for senior executive management, including booking venues, sending invitations, preparing agendas and meeting rooms and associated documentation.
  • Ensuring the stakeholders are prepared for all engagements, meetings, and necessary deadlines
  • Maintain senior executive management diaries including monitoring and managing the urgency and appropriate diversion of incoming correspondence.
  • Assist in any office management task including facilitating supplies and systems as well as maintaining general office cleanliness.
  • Prioritize and manage multiple tasks in a high-tempo environment and maintain composure under pressure.
  • Manage incoming office communications and forwarding accordingly.
  • Create and maintain files and documents in accordance with records management procedures
  • Support any office administration tasks that are assigned to you
  • Organising appointments as required including coordinating meetings/conferences and phone/video conferencing
  • Invoicing management
  • Setting up and managing meetings including monthly Senior Leadership team, team meeting, PCG meetings with state teams and Portfolio review meetings with landlords.
  • Organising and preparing all necessary documents/presentations for meetings, distribute agendas, invites, ensure meeting rooms are reserved with appropriate catering
  • Typing of correspondence including letters, memos, notes
  • Forward planning of travel as required in accordance with company guidelines and procedures
  • On boarding of new starters, when required
  • Coding expenses and reconciling monthly credit card statements
 
About You

It goes without saying that your work ethic will be second to none, your drive to see the business succeed will shine through in your eye for detail and execution.
  • 7+ Years’ experience in an Executive Assistant/Office Manager role.
  • Demonstrated experience and expertise in providing high level executive and administrative support.
  • Demonstrated high level computer skills including Microsoft Word, Excel, and PowerPoint, as well as other supporting systems such as HR, procurement, and records management systems
  • Experience supporting senior executives and calendar management.
  • Exceptional written and verbal communication skills
  • Solid organisational and time management skills especially whilst dealing with competing demands.
  • Professional and personable approach and ability to build strong and friendly working relationships
What’s in it for you?
  • Competitive salary package
  • Accessible office location
  • Career growth and development opportunities
  • Friendly workplace culture
  • Hybrid working model
 
Please apply if you are interested. Please note, only shortlisted candidates will be contacted. If you have any questions, please contact cameron@ashdownpeople.com.au or 0420 357 231