Admin Assistant

Primary purpose of the role
The Administrative Assistant will provide high-level, efficient administrative and clerical support and contribute towards the effective operation of the business unit.
Key accountabilities
- Provide a wide range of administrative and clerical support services to meet operational requirements and enhance the efficiency and effectiveness of the business unit.
- Coordinate the maintenance of diaries for senior management and the arrangement of meetings and training, and travel requirements to support operational efficiency.
- Administer procurement activities, including raising purchase order requests for goods and services and reconciling and processing invoices for payment to meet operating needs and to comply with regulatory and legislative requirements.
- Distribute circulars and all correspondence, including incoming mail and faxes, to keep managers and staff informed and enable them to respond to necessary matters within required timeframes.
- Create and maintain files and documents in compliance with records management procedures to ensure best practice in enabling information to be efficiently tracked, stored, and retrieved.

Role Description - Administrative Assistant 2
- Gather and collate data to support the preparation and production of key management reporting requirements to ensure accurate and timely information is provided to inform management decision-making processes.
Key challenges
- Balancing and delivering multiple administrative and clerical support activities and services in line with agreed standards, timeframes, and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.
- Exercising discretion and maintaining confidentiality in handling critical and sensitive information.