Writing a Resignation Letter

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Should you write a resignation letter?

A resignation letter is the professional way to officially inform your employer that you’re leaving your role at their company. This allows your employer to commence the process of hiring a replacement to take on your responsibilities.

You should provide your employer with a resignation regardless of whether you’re an executive in a corporate environment, or a cashier at a supermarket.

Resignation Letter​ Download your free resignation letter template here

What your resignation letter should include

Your resignation letter doesn’t have to go into a huge amount of detail but there are some key things you need to cover. A resignation letter should include the following:

  • A statement of intent that you will be leaving your job

  • The date of your last day on the job

  • Gratitude to your employer for hiring you

  • How you will help with the transition

  • Happy to stay in touch

  • Best wishes for the future of the company

What to avoid

It’s likely your employer will store your resignation letter with other employee files, and it may be referred to in the future if another company requests a reference. Some things are best said in person and others left not said at all. The specifics of why you are leaving do not need to be included in your resignation letter.

Many people who sit down to write a resignation letter think it’s the time to air their grievances with their manager or company. But resignation is neither the time nor place for anything negative. Instead, an exit interview is the opportunity to provide your manager with an explanation of why you’re resigning from your position and include helpful tips for your replacement.